Checklist for Audit in Warehouse
Warehouse Audit Checklist
1. General Warehouse Practices
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SOPs available and followed for receipt, storage, dispensing, and distribution.
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Warehouse access restricted to authorized personnel.
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Cleanliness and housekeeping maintained as per GMP.
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Pest control records available and up to date.
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Segregation of materials: RM, PM, FG, rejected, returned, recalled.
2. Receipt & Quarantine
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Materials received with approved supplier documents (COA, invoice, delivery challan).
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Proper labeling: “Quarantine,” “Under Test,” “Approved,” “Rejected.”
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Physical checks for damages, contamination, or tampering.
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Weighing balances calibrated and records maintained.
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Entry recorded in GRN (Goods Receipt Note) or ERP system.
3. Storage Conditions
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Temperature and humidity monitoring records maintained.
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Calibration of temperature/humidity monitoring devices.
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Separate storage for controlled substances, hazardous chemicals, and flammable items.
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FIFO/FEFO system implemented.
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Materials stored on pallets/racks (not directly on floor or against walls).
4. Sampling
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Sampling done in designated controlled environment.
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Use of cleaned, calibrated, and dedicated sampling tools.
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Proper gowning followed during sampling.
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Sampling records and labels properly maintained.
5. Dispensing
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Dispensing area controlled with HEPA/cleanroom standards (if required).
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Cross-contamination prevention measures in place.
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Line clearance before dispensing.
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Weighing balance calibration checked before use.
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Issuance recorded in logbooks/ERP.
6. Documentation & Records
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Stock registers/logbooks/ERP updated and reconciled.
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Material status labels (Approved/Rejected/Quarantine) in place.
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Expiry and retest dates monitored.
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Records of material destruction/disposal maintained.
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Traceability ensured for all inward and outward materials.
7. Dispatch of Finished Goods
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Proper packaging and labeling as per product requirements.
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Distribution records with batch numbers, quantities, customer details.
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Vehicles checked for cleanliness and suitability.
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Dispatch only against QA release.
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Temperature-controlled transport records for sensitive products.
8. Safety & Compliance
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Fire safety equipment available and maintained.
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MSDS (Material Safety Data Sheets) available for hazardous chemicals.
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Emergency exits clear and accessible.
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Periodic safety drills conducted.
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Compliance with GMP, GDP, and regulatory guidelines.
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